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Tidy Up Your Tech: How to Organize Files on Your Computer
General Rules
1. Don’t put files on the desktop
Your desktop is supposed to be clean and display that gorgeous high-resolution wallpaper you’ve got going on.
2. Use files and folders effectively
Folders hold files within them. Like storing individuals papers in a file cabinet. Make sure to name your files and folders strategically.
3. Save Documents in “Documents”
Make sure when you store a picture, to save it in the “pictures” folder. The major file types are either Pictures or Documents.
4. Clear your downloads folder
Clean out files in “Downloads” that you no longer need. Any attachment you click on from an email or the internet goes into your downloads.
5. Use the “Spotlight Search” function
Holding down “Command” on the keyboard while pressing spacebar will bring up the Spotlight Search. Simply click on the magnifying glass symbol in the upper right.
Files vs Folders
The “Finder” is where you will find your files & folders. All programs and data are contained in a file. A folder holds one or more files, and it can be empty with just a name. Folders provide a method for organizing files.
Folder Organization
Naming Files & Folders
- When naming your files or folders, make sure to keep them brief but also detailed.
- Shorter names are easier to find and remember, while being detailed allows you to differentiate between files.
Create Subfolders
- You can put Folders inside of other folders called “subfolders”
- Example: Inside your “Documents” folder, you may have many other folders to organize files.
Cleaning House
- Start with your downloads folder. Delete unneeded files and drag files out of downloads into their appropriate folders.
- Now move onto your desktop, deleting unneeded files or shortcuts. Also drag files into the appropriate folders.
- Delete duplicate files!
How to Use the Search Bar
Apple
- Use the Search bar at the top right to quickly navigate to files, folders, and applications *Spotlight Search
- Finder is your resource for file browsing.
- Use the File Destination at the bottom to quickly jump to previous folders and files.
Windows
- Use the search bar at the bottom left to quickly navigate to files, folders, and programs.
- File Explorer is your resource for file browsing.
- Use the Back, Forward, and Up buttons at the top left of the file explorer window to quickly jump to previous folders.
Client Reviews
GroovyTek has helped me, a 65 year old, learn how to do all sorts of things on my computer that I did not know about before. I had no one else to ask, and they have rescued me. It's so great to have a polite, friendly, knowledgeable person come to my house and teach me. What a wonderful service!
Margie C
Excellent help from our GroovyTek trainer. He spent an hour explaining issues that I was confronted with, on my computer, and corrected all my issues and problems. He was concise, knowledgeable and forthright and I will call on him and GroovyTek again whenever I need help and support. I highly recommend GroovyTek services!
Laura M
My tech is patiently bringing me (at age 79) into the computer age. I am so glad that I found him through GroovyTek. What a wonderful gift!
Judy K
I have always had the best computers that Apple offered, but the problem was that I never knew how to use them. Thanks to my GroovyTek trainer, my tech skills have increased exponentially and I am feeling more competent and confident with each lesson.
John B
A wonderful service in every aspect from calling in to set up an appointment with GroovyTek and follow ups as well as the fabulous help, patience and expertise of the tech who came to the house to work with me with my computer issues. I would highly recommend GrooveyTek for all your computer needs! Thanks so much!
Jean G
Very impressed with my trainer’s ability to provide thorough explanations and demonstrations. I have confidence now in knowing how to manage my photos, videos, and documents. I received my money’s worth of valuable instruction.
Cheryl M
I had a serious issue with my bank website not being secure. This was a very technical problem. I used the Remote Session option to get help. My GroovyTek trainer kept at it until we finally resolved the issue.
Jeff W
I was just delighted and on my way to practice new found skills. My trainer was on time, friendly, knowledgeable, and very patient with this little old lady (age 78). I didn't have to take notes to remember - he recorded it on his tablet and sent me a copy to download so I have my instructions, step by step. So pleased with the service and the follow-up.
Karen M
The trainers are so friendly, and helpful. They certainly have lots of patience and knowledge. They make you feel so comfortable asking questions you would not dare ask your family to show you again how to do. They are always welcome in my home, sometimes I hate to see them go!
Debera F
Outstanding trainers with expertise and a lot of patience at a fair price. I have used them for two years and they have given me a much better understanding of the in's and outs of how to use many aspects of my computer. It is a pleasure to have them come to my home and work on my own computer problems.
Jerry P
I think your service is great! I have used it, and I booked 2 sessions for my 83-year old husband who bought himself a new Ipad, but didn't know how to use it. He's been ill, so it was a great help that you came to the house. Thanks for the service.
Susan S
I have been very pleased with the IT trainers from GroovyTek who have been to my house. They were very helpful!
Karen B
My tech from GoovyTek has been terrific. He is patient, knowledgeable, and explains things really well. I enjoyed learning new tools and features on my smart phone and computer. They have made doing things a lot easier and more enjoyable.
Jennifer H
I was so pleased to find GroovyTek. Although I am pretty tech savvy in some areas there are others where I need help. GroovyTek has helped me fill in that gap of information. I made an appointment to help me sync my devices and also help me learn how to organize my photos. The trainer was knowledgeable and able to explain things very clearly.