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Tidy Up Your Tech: How to Organize Files on Your Computer
General Rules
1. Don’t put files on the desktop
Your desktop is supposed to be clean and display that gorgeous high-resolution wallpaper you’ve got going on.
2. Use files and folders effectively
Folders hold files within them. Like storing individuals papers in a file cabinet. Make sure to name your files and folders strategically.
3. Save Documents in “Documents”
Make sure when you store a picture, to save it in the “pictures” folder. The major file types are either Pictures or Documents.
4. Clear your downloads folder
Clean out files in “Downloads” that you no longer need. Any attachment you click on from an email or the internet goes into your downloads.
5. Use the “Spotlight Search” function
Holding down “Command” on the keyboard while pressing spacebar will bring up the Spotlight Search. Simply click on the magnifying glass symbol in the upper right.
Files vs Folders
The “Finder” is where you will find your files & folders. All programs and data are contained in a file. A folder holds one or more files, and it can be empty with just a name. Folders provide a method for organizing files.
Folder Organization
Naming Files & Folders
- When naming your files or folders, make sure to keep them brief but also detailed.
- Shorter names are easier to find and remember, while being detailed allows you to differentiate between files.
Create Subfolders
- You can put Folders inside of other folders called “subfolders”
- Example: Inside your “Documents” folder, you may have many other folders to organize files.
Cleaning House
- Start with your downloads folder. Delete unneeded files and drag files out of downloads into their appropriate folders.
- Now move onto your desktop, deleting unneeded files or shortcuts. Also drag files into the appropriate folders.
- Delete duplicate files!
How to Use the Search Bar
Apple
- Use the Search bar at the top right to quickly navigate to files, folders, and applications *Spotlight Search
- Finder is your resource for file browsing.
- Use the File Destination at the bottom to quickly jump to previous folders and files.
Windows
- Use the search bar at the bottom left to quickly navigate to files, folders, and programs.
- File Explorer is your resource for file browsing.
- Use the Back, Forward, and Up buttons at the top left of the file explorer window to quickly jump to previous folders.
Client Reviews
GroovyTek has helped me, a 65 year old, learn how to do all sorts of things on my computer that I did not know about before. I had no one else to ask, and they have rescued me. It's so great to have a polite, friendly, knowledgeable person come to my house and teach me. What a wonderful service!
Margie C
Very pleased with the experience. Knowledgeable trainer who was most helpful. Highly recommend the service.
Michael M
Excellent help from our GroovyTek trainer. He spent an hour explaining issues that I was confronted with, on my computer, and corrected all my issues and problems. He was concise, knowledgeable and forthright and I will call on him and GroovyTek again whenever I need help and support. I highly recommend GroovyTek services!
Laura M
I'm very pleased with my session today with GroovyTek. My trainer was able to fix both my computer and my printer (problems with both) and instructed me on how to correct the issues if they occurred in the future. We also made plans for my next session. I find GroovyTek sessions extremely helpful and convenient since they are in my home.
Eva S
I think your service is great! I have used it, and I booked 2 sessions for my 83-year old husband who bought himself a new Ipad, but didn't know how to use it. He's been ill, so it was a great help that you came to the house. Thanks for the service.
Susan S
I have been very pleased with the IT trainers from GroovyTek who have been to my house. They were very helpful!
Karen B
It is comforting to know if you have technical problems there is a Hands On source to get help. These trainers listen to your problems, find solutions and work with you until you understand the solution, their patience is outstanding. This is a great way to not only solve problems but to learn about the ever-changing world of technology; there are class presentations, small group gatherings or one-on-one in your home with kind, friendly, people.
Ingrid S
I had a serious issue with my bank website not being secure. This was a very technical problem. I used the Remote Session option to get help. My GroovyTek trainer kept at it until we finally resolved the issue.
Jeff W
We have had several help sessions with a GroovyTek trainer. WE could not be more pleased. My trainer takes all our questions and while answering types up his answers so even after he leaves, we can refer to his notes. I would recommend GroovyTek to any of my friends or family without hesitation. BTW, ALL the employees at this firm are extrememly knowledgeable and friendly.
Tom D
Today was my first experience with GroovyTek and it was extraordinary. I learned so much over the course of the hour AND as importantly fixed the problem I was having. The trainer was intelligent and friendly. All support was given in a very collaborative way. I am looking forward to this partnership.
Barb S
I was just delighted and on my way to practice new found skills. My trainer was on time, friendly, knowledgeable, and very patient with this little old lady (age 78). I didn't have to take notes to remember - he recorded it on his tablet and sent me a copy to download so I have my instructions, step by step. So pleased with the service and the follow-up.
Karen M
I have had two great sessions with GroovyTek and finally I have learned to use my smartphone calendar! I'm looking forward to my next session.
Mary D
Outstanding trainers with expertise and a lot of patience at a fair price. I have used them for two years and they have given me a much better understanding of the in's and outs of how to use many aspects of my computer. It is a pleasure to have them come to my home and work on my own computer problems.
Jerry P
Very impressed with my trainer’s ability to provide thorough explanations and demonstrations. I have confidence now in knowing how to manage my photos, videos, and documents. I received my money’s worth of valuable instruction.